Audio Visual Hire Case Study

Client

Institute of Gas Engineers & Managers - IGEM is an internationally recognised professional body who provide, knowledge, training and representation for gas industry professionals in the UK. When the IGEM events team were looking for a new AV Supplier for their annual conference they approached NAV with an outline of requirements and a technical specification for the AV elements. We initially submitted our proposal based on the clients detailed spec, with a number of additional options and suggestions to enhance the visual appearance of the event.

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Solution

After submitting a detailed, cost effective proposal and successfully being chosen as the new IGEM AV supplier, we made a customary site visit to the venue with the client to finalise all the technical details and liaise with the venue’s technical team regarding 3-phase power, room layouts, syndicate room requirements and access for rigging on the build day.

During the tendering process and subsequent discussions, the client expressed a preference for a fully branded conference backdrop featuring sponsor logos, event details etc. Our Fabri-grab frame system was the ideal solution. Lightweight and seamless, it provides an ultra clean look for conference stages, it’s modular design means it can be configured to suit virtually any conference stage. A custom 8x2m graphic printed with the clients chosen design provided a great backdrop to both the presenters lectern and the soft Q&A area, white leather chairs finished off the overall clean-cut appearance of the conference stage. Set uplighters in blue, to represent gas flames and colour side washes in the clients colour palette, combined with crisp, white LED stage lighting completed the overall look.

Projection was taken care of by 2x Panasonic laser projectors positioned on 3 metre truss towers at the rear of the conference room. Our joiner constructed and covered on-site, two frameless (without black masking) front projection screens, intended to fully compliment the seamless backdrop. The screens were mounted on single truss leg supports either side of the conference stage and uplight in blue with Par 18 LED lights.

Comments

Linda Mee, IGEM Events Organiser kindly commented; ‘We were absolutely thrilled with how everything went during the past 3 days.  Everything ran smoothly and you and your team showed the utmost professionalism. A special thank you to Emily (PowerPoint Operator) and Dan (Sound & Lighting Technician) who were brilliant, nothing phased them and they there an absolute pleasure to work with’.

Dale Lissett, NAV’s Project & Events Manager further commented; ‘It’s always nice to work with a new event client and start building the long term working relationship we pride ourselves on. We were delighted with how this event looked and how it ran, the great feedback we received from Linda was just the icing on the cake!’.

Technical Specification

8x2m Fabri-Grab seamless frame backdrop

16:9 ratio 10ft wide frameless screens on truss legs

8x3m Easideck stage

Presenter Lectern

Stage Chairs

DB Line Array Modules

X32 Behringher Desk

Sennheiser Radio Microphone Rack

Audio Technica Lectern Mics

Roland VR50 Seamless HD Switcher

Panasonic 6600 Laser Projectors

Truss Projector Stands

Avolite Titan Mobile Lighting Desk

8x Source 4 LED Stage Lights

8x Pixel Bars LED Colour Wash Uplighters

6x Par 18 LED Lights

PowerPoint Operator

Lighting & Sound Technician