Conference & Event Production Services
Conference • Exhibition • AV Hire • Technical Support
Optometry Tomorrow Annual Conference
The College of Optometry is the professional body for UK optometrists. It qualifies the profession and delivers the guidance, development and training to ensure optometrists provide the best possible care. Their work includes raising awareness of the profession with the public, commissioners, and health care professionals whilst representing their members.
Optometry Tomorrow is an annual event and is the College’s main conference, AGM and exhibition. It is the UK’s leading optometric event and a must-attend conference for all professional optometrists. NAV have provided the Audio Visual support and associated conference production services for the conference since 2008.
The 2019 conference was held at the Metropole Hotel in Birmingham, it opened on a Sunday morning and ran for 2 full days until the Monday evening. The planning, site visits and production meetings started over 6 months in advance of our rigging team arriving early on the Saturday morning. Our team installed a twin screen branded set and stage system with full AV support, sound, lighting etc. Live cameras captured all the main sessions, which we then edit and process post event to provide a complete record of all the presentations. The main room is also streamed live through in to the exhibition hall, so none of 700 delegates need miss any of the valuable conference content.
To support the presenters prior to their time slots, we also facilitate a Slide-Prep Room, where one of our PowerPoint Operatives is always on-hand to format and assist the presenters with their presentation content in advance. This service is optional, but always welcomed by presenters, who can then be confident their content will seamlessly display when they are up on stage.
7x breakout syndicate rooms each with a full AV setup and dedicated technical support were also kept busy throughout 2 day conference schedule.
We also supported the power requirements in the adjacent exhibition space, providing 13 amp mains drops to each of the 47 exhibitors. The exhibition hall was sectioned by a white draping system to make the most of the available space in the room. Within the exhibition hall there were two ‘live presentation’ zones, rather than using the traditional low power PA set-up, our Project Manager suggested a silent-disco hire. We supplied silent disco wireless headsets with two separate channel transmissions, enabling the delegates to select and comfortably listen-in to their preferred content in the midst of the hustle and bustle of a packed exhibition hall.
1 8 x 2.8m Seamless fabric printed backdrop
2 12ft 16:9 Front projection screens
1 10x2m Prolyte Stage Deck
1 Conference Lectern
1 Conference Chair desk + Microphones & Relay Monitor
2 Flown DB Line Array Modules
1 Behringher X32 Audio Mixing Desk
1 10x Way Sennheiser Radio Microphone Rack
2 Audio Technica Lectern Microphones
2 Roland VR50 Seamless HD Switcher
2 Laptop PC’s c/w Powerpoint and streaming software
1 Mac Mini c/w Playback Pro Software
2 Panasonic PT-RZ970 Laser Projectors
1 22m (Flown) lighting/projector truss
1 Avolite Titan Mobile Lighting Desk
6 Ovation 250 LED Profile Lights
6 LED Fresnels
8 Pixel Bars LED Colour Wash Up lighters
6 Par 18 LED Lights
1 Panasonic UX180 4K Camera
1 Manfrotto Tripod
1 Panasonic Focus/Zoom control
1 Audio Engineer
1 Camera Operator
1 PowerPoint Operator
1 Video Technician
1 Presenter Support Technican8 Rigging Crew
Our client kindly commented;
“We’ve used NAV for over 10 years and they are a huge reason our annual conference and exhibition runs so smoothly. We add in more complexities each year, nothing is too much trouble and they consistently go above and beyond to ensure everything goes to plan.”
Amy Dowse - Events Manager
College of Optometrists
Our Clients Comments
We like happy clients
'First of all, may I thank you and your team once again for a first class and professional AV event. The forum was a complete success and the feedback has been overwhelmingly positive'.
Rolls Royce - Anthony Hatfield, Senior Energy Manager
For many years NAV have been my go-to people and have always provided top class support.
Best locally, certainly, but in my experience I've never worked with better nationally or internationally.
Keith Daniell - The Media Group
‘Thank you for all your help and support in making our events such a success.
We really appreciate everything you do for us!’
Ebba Simpson – Linaro Events Manager
‘Please pass on my thanks to your team, the set-up and de-rig was very professional.’
Tom Foster - Business Development - Assurance Services
‘You are truly blessed with a team of professionals. I will have no hesitation in the future in recommending your company to others.’
Gerry O’Neil –Video Relay Customer
‘A big thank you, you were very professional and the event ran flawlessly. We would certainly use you again.’
John Island - Keep Fit Association.
‘Just a quick note to say thank you for all your help installing a projector & screen. The installers were excellent.’
Sandeep Gill – Nottingham University Hospitals
‘We had several companies tender quotes for the project but after meeting with all of them it was
NAV who inspired the most confidence and the end product has been brilliant.
Mark Dooley - Nottinghamshire Fire and Rescue Service
‘NAV provided the most competitive price and the correct solution for our needs. Their after sales service has been
great, and they have answered any questions we may have. I have no problems in recommending them.'
David Blount - Nuthall Methodist Church
'Your attention to detail both during filming and in the edit suite as well as an ability to correctly and expertly challenge a brief, ensures we get the best production value for our films. Your team are a pleasure to work with.'
Rebecca Muldoon - MCS Event Pro
‘I also wanted to say thanks to you and your team for the service. Everything worked perfectly and it was a huge help to have everything set up exactly as we wanted it, on time and with support on the end of the phone if needed!’
Natalie Stevenson - School of Medicine, QMC
‘We thank you for the wonderfully professional film, you have truly captured the spirit of the project, we are delighted!’
Paul Reid – Sunnybank House
'I have no hesitation recommending NAV if you are looking to take your conferences and events to the next level.'
Richard Gott, CEO - MemberWise Network
'This is just a quick note to say that we are delighted with the final videos you sent through last week.'
Saskia Perriard-Abdoh - Prospect Magazine
'We were absolutely thrilled with how everything went during the past 3 days. Everything ran smoothly and you and your team showed the utmost professionalism'.
Linda Mee - IGEM Events Manager